Filtering Spam on MS Exchange Email Server
Exchange Mail Server – How to Filter Spam
By: John J. Oimann
The increase in the amount of spam e-mails raise the need to monitor and eliminate unwanted messages – ensuring that the Microsoft Exchange system function properly
In todays business world, mail spam has emerged as the biggest evil that is cutting productivity and adding troubles. Thousands of deceptive and indecent e-mails are sent to companies in bulk on a daily basis. The term Spam is a commonly used jargon to explain promotional and undesirable e-mails. It is not an acronym so it does not really denote something. Actually, a spam e-mail is usually a commercial mail sent to the recipients who did not request any kind of information from the company or the individual sending it.
Receiving a vast amount of unwanted commercial mails can easily end up costing individuals and companyies a lot of time and resouces because they have to sort unwanted and legitimate e-mails and remove the unwanted e-mails in the process. It generates frustrations among employees hindering efficiency.
Deleting spam is a time consuming process, email server up-time and performance suffers, and your network faces a security risk from malevolent messages. Added to that, a company also risk that spam e-mails causes harm to systems and network that cannot be repaired which means disorder, work loss and increased costs.
The only measure against the spam threat ensuring total security and protection is professional assistance. Shielding your mail server correctly will guarantee that all passing messages and attached files are filtered against junk messages. Typically, a server spam filter is a software application that scrutinizes the incoming messages, spotting spam on the basis of pre-determined configurations while detaching the unwanted e-mail so that it never reaches the users inbox. And one of the widely used servers is that developed by Microsoft. Dubbed as Exchange Server, this Microsoft product makes e-mailing more speedy and resourceful.
Spam devices can be of great help to carry out filtering at an exchange server or spam mail blocking at exchange server. A server spam filter facilitates the users to automate the spam removal procedure at the server level – the receiving source before it reaches the network of personal computers. Automating is a suggested task as it saves the personal computer, and time of users in addition to the network from damage which can lead to data loss and downtime.
No anti-spam technology is perfect, periodically manual checking of all filtered messages by a network administrator is still needed to ensure that Exchange mail server is not blocking any legitimate e-mails.
